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 Home > PRINCE2® > CP - Closing a Project - Quiz

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1. The Project Board is responsible for one or more aspects of the process Closing a Project.

True
False.
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The Project Manager, in conjunction with Project Support and Project Assurance, is responsible for the process Closing a Project, although Confirming Project Closure (DP5) is carried out by the Project Board. The process description for Closing a Project is found on page 154 of the PRINCE2 Manual.


2. What are some reasons for having a formal end to a project?

  1. To provide an opportunity to ensure that all unachieved goals are identified so that they can be addressed in the future
  2. To avoid the natural tendency to drift into use and subsequent modification of the product
  3. To create an opportunity for the efforts of all those involved in the project to be acknowledged
  4. To allow for a proper handover of the project's products to a subsequent project or into a larger programme.
1, 3 and 4 only
1, 2 and 4 only
2, 3 and 4 only
All of the above.
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There are many advantages to having a clear end to the project. You can find some of these advantages on page 153 of the PRINCE2 Manual.


3. What is the main reason for project files to be secured and archived at the end of the project?

To allow future audits of the project's actions or performance
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The answer to this question is found on page 158 of the PRINCE2 Manual.

To allow the Project Manager to access all information in the drafting of the End Project Report
To allow the Configuration Librarian to confirm that all products have been approved and the project can now come to a close
So that the rest of the organisation can access the information for lessons learned from this project.

4. What would most likely be the main source of follow-on actions at the end of the project?

Quality review documents
Issue Log
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A number of actions may be required after the project and they are likely to come mainly from 'pending' Project Issues. Read about this on page 160 of the PRINCE2 Manual.

Quality Log
Lessons Learned Log.

5. Which of the following statements is true?

The post-project review is a special extension of the project after the project closes
It is a project activity to plan and produce the post-project review
It is a project activity to plan the post-project review, but not to produce it
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One or more post-project reviews are held after project closure to determine if the expected benefits have been obtained. The answer to this question is found on page 161 of the PRINCE2 Manual.

The Project Manager has to produce the post-project review within 6 months after the project closes.

6. Which party is responsible overall for the sub-process Evaluating a Project (CP3)?

Project Board
Executive
Corporate / programme management
Project Manager.
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The overall responsibility for this sub-process lies with the Project Manager although additional information could come from anyone involved in the project. The answer to this question is found on page 164 of the PRINCE2 Manual.


7. The Business Case provides the basis for the:

Exception Report?
Post-Project Review Plan?
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Whether a project outcome is successful should need to be assessed against the Business Case for that project. The answer to this question is found on page 200 of the PRINCE2 Manual.

Allocation of tolerances?
Size and structure of project management team?

8. Which party is responsible for commissioning and chairing the post-project review?

Programme Executive
Project Manager
Executive
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The Executive has the responsibility of ensuring that the post-project review takes place. You can read more about the responsibilities of the Executive on page 209 of the PRINCE2 Manual.

Review chairperson.

9. Which of the following statements is true?

The post-project review is the last stage of a project
The post-project review occurs outside of the project
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The main aim of the post-project review is to review the benefits achieved by the project's products, which is determined after project closure. The answer to this question is found on page 246 of the PRINCE2 Manual.

The Project Manager is responsible for ensuring that the Post-Project Review Plan is implemented
Any corrective work identified by the post-project review will trigger off another separate project.

10. Which of the following statements is true?

The Project Manager produces the Post-Project Review Plan in the process Closing a Project
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While it is not a project activity to produce the post-project review, it is part of the Closing a Project process to plan it. The Project Manager is responsible for this task. The answer to this question is found on page 161 of the PRINCE2 Manual.

The Executive does a project analysis during the Closing a Project process and compiles the Follow-on Action Recommendations report to submit to programme management
The Project Manager makes project closure recommendation to corporate / programme management once customer acceptance has been obtained
If the project is terminated before completion for any reason, the Closing a Project process is not used.

11. Which of the following would be the most appropriate option if a viable Business Case does not exist for the project?

The project should not be started or should be terminated
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A key philosophy of PRINCE2 is that its Business Case must drive the project. It is vital that the Business Case remains viable throughout the project. The answer to this question is found on page 197 of the PRINCE2 Manual.

The Executive needs to find ways of cutting project costs to make it viable
The project should be allowed to continue for another stage before making the decision to terminate
The project should be allowed to run to completion but resources should be scaled back.

12. Identifying Follow-on Actions (CP2) prepares a plan for:

When the realisation of the projects expected benefits should be checked?
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Quality reviews should be carried out before the project has finished – during each stage is recommended. Notification of the project closure is carried out by the Project Board in Confirming Project Closure DP5 . The purpose of the Identifying Follow-on Actions (CP2) sub-process is outlined on page 161 of the PRINCE2 Manual.

When the quality review should be carried out?
Making sure that all Project Board members are informed that the project has closed?
The project that should be undertaken next?

13. Which of the following is not a feature of the process Closing a Project?

Ensures that all Project Issues have been dealt with
Sets a plan in place to measure the achievement of the Business Case
Any further project stages are approved and lessons learned are passed on
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Although useful lessons learned are passed on within Closing a Project there are no further stages so no more can be approved. Features of Closing a Project are found on page 154 of the PRINCE2 Manual.

Recommends, to the Project Board, that the project should be closed.

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