Overview

Project Controls should be set in place to ensure the project completes its objectives as outlined in the Business Case. It involves allocating decision making responsibilities and ensuring that correct communications channels are put in place to aid quick, informative decisions. Using the levels of the Risk already established, the Project Approach, Business Case and Project Plan you should have everything you need to compile a Communications Plan and list relevant Project Controls.

Both the Communications Plan and Project Controls forms a basis for inclusion in the Project Initiation Document (PID).

Method links

Tips

• Ensure the Job Description(s) include the controls and communication requirements that have been documented (i.e. who has the decision authority and who has to be informed).
• Put in place monitoring mechanisms (e.g. sign-off's) to ensure communication channels are followed.
• Try not to over control, nor over inform, which could dilute important messages.
• Active Project Board participation determines the success of the process DP Directing a Project.

Notes

• Produce the Communications Plan and Project Controls (will form part of the Project Initiation Document (PID))
• Estimate and evaluate levels of:
  • Risk and complexity
  • Reporting required.
• Identify:
  • Stakeholders
  • Monitoring mechanisms
  • Resources required.

Case studies and examples

Related links

• Search our forum for 'IP4 Setup Project Controls'
• Take our IP - Initiating a Project - Quiz
• IP Initiating a Project
• IP3 Refine Business Case and Risks
• IP5 Setup Project Files
• Communications Plan
• Project Controls
• Project Initiation Document (PID).